Records Series #	Record Title & Description	Retain In		Disposition
		Agency	Records Center
	Acknowledgement Please review the attached Records Retention Schedule, making any additions, deletions or changes as necessary. Once the schedule has met your satisfaction, please sign this page as the agency representative. With this signature, you acknowledge that you have reviewed and approved this schedule. Please be advised that changes may subsequently be suggested/made to this schedule by a panel of Records Analysts at the State Records Center. If revisions are suggested/made, you will be notified of such. The schedule will then be presented to the State Records Committee for final approval. Management of Electronic Records This records retention schedule includes records series which are maintained in an electronic format. In the normal course of business, the agency will take the necessary actions to ensure: hardware and software maintenance, backup procedures, security measures, and compliance with the rules and regulations pertaining to the maintenance of public records. Any reference made herein to the process of data erasure means the process of data degaussing.

0001-0000	Alarm Inspections	7 yrs	Destroy
0002-0000	Alarm Repairs	2 yrs	Destroy
0003-0000	Ambulance/Rescue Squad Records - Individual Record of Ambulance Calls	6 yrs	Destroy
0004-0000	Ambulance/Rescue Squad Call Tally	3 yrs	Destroy
0005-0000	Ambulance Run Record	2 yrs	Destroy
0006-0000	Application for Permit File - Short Term Usage File contains Application, plans, drawings, and supporting documentation. (N.J.A.C. 5:70-2.7, N.J.A.C. 5:71-3.7(b) 12; N.J.A.C. 52:27D-192)	10 yrs from initial and/or renewal date, whichever is longer	Destroy
0007-0000	Applications and Permit Stubs - Short Term Usage Includes: Application for Permit and Fire Safety Stubs.	6 yrs	Destroy
0008-0000	Arson Investigation File Contains: investigative, laboratory, and insurance reports; affidavits; dispositions; photographs; and additional documents used to determine the cause and circumstances of a fire or other incident.
0008-0001	Arson Investigative File - Proven	Permanent	Permanent
0008-0002	Arson Investigative File - Not Proven	7 yrs	Destroy
0009-0000	Assignment Cards	6 yrs	Destroy
0010-0000	Blankets and Linens Issued	1 yr	Destroy
0011-0000	Building Plans and Specifications	Life of structure	Destroy
0012-0000	Certificate of Fire Code Status A certificate stating that a facility is or is not in compliance with the Fire Code. Categories include: no violation, violation, fees paid, and fees outstanding. (N.J.A.C. 5:71-3.7(b) 9; N.J.S.A. 52:27D-192)	7 yrs after final payment and compliance with recommendations	Destroy
0013-0000	Company Journals	Permanent	Permanent
0014-0000	Company Roster - Daily	As updated	Destroy
0015-0000	Complaint File	7 yrs after resolution	Destroy
0016-0000	Consolidated Report of Building Fire	6 yrs	Destroy
0017-0000	Court Cases (Copy)	3 yrs after case is closed	Destroy
0018-0000	Dispatcher's Daily Log Sheet	5 yrs	Destroy
0019-0000	Egress/Facility Exit Plans	As updated	Destroy
0020-0000	Equipment File
0020-0001	Equipment File – Annual Inspection	7 yrs	Destroy
0020-0002	Equipment File – Monthly Inspection	3 yrs	Destroy
0020-0003	Equipment File – Daily Inspection	1 yr	Destroy
0020-0004	Equipment File – Equipment Inventory	3 yrs after update	Destroy
0020-0005	Equipment File - Equipment Out of Service	2 yrs	Destroy
0020-0006	Equipment File - Equipment Received	2 yrs	Destroy
0020-0007	Equipment File – Equipment and Hydrant Repairs	2 yrs	Destroy
0020-0008	Equipment File - Damaged or Lost Equipment	6 yrs	Destroy
0020-0009	Equipment File - Extinguishers Recharged	2 yrs	Destroy
0020-0010	Equipment File - Test Reports From Fire Protection Equipment Contractors (N.J.A.C. 5:71-3.7(g))	6 yrs	Destroy
0021-0000	False Alarms and Needless Calls	6 yrs	Destroy
0022-0000	Fee and Penalty Logs The Fire Official maintains the following logs: Permit Fee Log, Non-Life Hazard Use Fee and/or Inspection Log, Life Hazard Use Fee Log, Smoke Detector Fee Log, and Penalty Collection Log. (N.J.A.C. 5:71-3.7(g))	6 yrs	Destroy
0023-0000	Fire Boat File
0023-0001	Fire Boat File - Journals	Permanent	Permanent
0023-0002	Fire Boat File - Reports	6 yrs	Destroy
0024-0000	Fire Call Register	6 yrs	Destroy
0025-0000	Fire Code Violations File File pertains to: nature of the violation, specific location, applicable Uniform Fire Code citation, action required for abatement, and abatement date/time. (N.J.A.C. 5:71-3.7(b)4; N.J.S.A. 52:27D-192)	7 yrs after compliance with recommendations	Destroy
0026-0000	Fire Department Call Tally	3 yrs	Destroy
0027-0000	Fire Department/Paramedics/Emergency Medical Technician (EMT) Patient Emergency Call Report Report pertaining to response to emergency calls. Contains: patient identification information, medical condition/injury, medical treatment, and disposition.	10 yrs or age 23, whichever is longer	Destroy
0028-0000	Fire Department Record/Basic Field Incident Report Contains individual records of fire calls.	6 yrs	Destroy
0029-0000	Fire Losses Data also contained in an Annual Report	6 yrs	Destroy
0030-0000	Fire Official/Fire Inspector Certification File Application file for certification to become a Fire Official/Fire Inspector or Fire Inspector. File contains: application for initial certification, certification renewal, certificates (copy), licenses, college transcripts, and supporting documentation.	3 yrs after failure to re-certify	Destroy
0031-0000	Fire Prevention File General reference file pertaining to fire prevention.	Periodic review	Destroy
0032-0000	Fire Safety Permit File A permit to safely maintain, store, or handle materials, conduct processes which may produce hazardous conditions, or to install equipment used in connection with such activities in accordance with the Uniform Fire Code. (N.J.A.C. 5:71-3.7(b)13; N.J.S.A. 52:27D-192)	3 yrs after expiration	Destroy
0033-0000	Fire Safety Registration File Registration file for owners of a potential Life Hazard Use Business. In accordance with the Uniform Fire Safety Act, the file contains: registrant identification, business location, and certification by owner or agent. (N.J.A.C. 5:71-3.7(a); N.J.S.A. 52:27D-201)	3 yrs after failure to renew, provided all violations have been corrected	Destroy
0034-0000	Fuel Oil Used	2 yrs	Destroy
0035-0000	Hazard Reports	7 yrs	Destroy
0036-0000	Hose Changes/Repairs	2 yrs	Destroy
0037-0000	Hose Inventory	3 yrs after update	Destroy
0038-0000	Index Card File - Fire Marshall Reports	Permanent	Permanent
0039-0000	Inspection Certificate File – Application and Certificate Certification file stating that upon completion of inspection, violations cited have been corrected and outstanding fees/penalties paid. (N.J.A.C. 5:71-3.7(b)11;N.J.S.A. 52:27D-192) File also includes application and certificate of Smoke Detector, Carbon Monoxide Alarm, and Kitchen Fire Extinguisher (NJAC 50:70-2.3, NJSA 52:27D-198.1)	7 yrs	Destroy
0040-0000	Inspection Report File Inspection file detailing a property including hazards, smoke detectors, and protection. Report serves as a record of inspection. (N.J.A.C. 5:71-3.7(b)1; N.J.S.A. 52:27D-192)
0040-0001	Inspection Report File - Annual	7 yrs	Destroy
0040-0002	Inspection Report File - Quarterly	3 yrs	Destroy
0041-0000	Inspections of Combustibles – Chemical and Flammable	Life of structure plus 7 yrs	Destroy
0042-0000	Investigations of Fires and Alarms	7 yrs	Destroy
0043-0000	Local Enforcing Agency Report File
0043-0001	Local Enforcing Agency Report File - Annual Contains narrative and/or statistical activity that occurred during the year. (N.J.A.C. 5:71-3.7(a))	Permanent	Permanent
0043-0002	Local Enforcing Agency Report File – Quarterly and Monthly	3 yrs	Destroy
0043-0003	Local Enforcing Agency Report File - Daily	1 yr	Destroy
0044-0000	Notice of Imminent Hazard and Orders to Take Corrective Action File A notice issued upon inspection detailing a violation that is a hazard. A written order is issued stating that the building be vacated, closed or removed or the violation be corrected. (N.J.A.C. 5:71-3.7(b)7: N.J.S.A. 52:27D-192)	7 yrs after compliance with recommendations	Destroy
0045-0000	Notice of Violation and Order to Correct File A notice issued upon inspection detailing a violation requiring corrective action by the owner. File also includes a written statement of the owner's right to appeal. ((N.J.A.C. 5:71-3.7(b)2; N.J.S.A. 52:27D-207)	7 yrs after compliance with recommendations	Destroy
0046-0000	Occupant Load Sign A sign posted listing the total number of occupants safely allowed within the structure. (N.J.A.C. 5:71-3.7(b)14)	7 yrs after invalid	Destroy
0047-0000	Order to Pay Penalty and Abate Violation Payment penalty order given to a structure owner who has neither paid the violation and nor abated it. (N.J.A.C. 5:71-3.7(b)4; N.J.S.A. 52:27D-192)	7 yrs after compliance with recommendations	Destroy
0048-0000	Order to Pay Penalty/Recurring Violation Payment penalty order given to a structure owner who has been cited for repeating the same violation they were cited for two years prior. (N.J.A.C. 5:71-3.7(b)6; N.J.S.A. 52:27D-192)	7 yrs after compliance with recommendations	Destroy
0049-0000	Orders - Director and Chief Contains policy and procedure orders that pertain to the entire department.	Permanent	Permanent
0050-0000	Orders – General Contains routine orders that pertain to individual companies.	As updated	Destroy
0051-0000	Outside Fire District Runs - State, County, City	6 yrs	Destroy
0052-0000	Personnel Training File - Firefighter/Emergency Services Personnel and training file that may contain but is not limited to the following: Fire Academy Training Records, Emergency Scene Mitigation Training, Fire Suppression Training, Fire Prevention Training, Fire Service Training, and Management/Supervision Training.	10 yrs from separation from organization	Destroy
0053-0000	Property Listings With Installed Security Systems	6 yrs after update	Destroy
0054-0000	Public Safety Answering Points (PSAP) File File includes: 9-1-1 tape recordings, documents related to 9-1-1 calls, and PSAP call-takers and substitute call-takers listing. (N.J.A.C. 13:81-24)	31 days	Destroy
0055-0000	Punitive Closing Order An order for a building to be closed due to hazardous conditions until a Certificate of Continued Occupancy be obtained by the owner. (N.J.A.C. 5:71-3.7(b)8; N.J.S.A. 52:27D-209)	7 yrs after compliance with recommendations	Destroy
0056-0000	Radio Log	3 yrs	Destroy
0057-0000	Radio Tape Recordings of Dispatches	31 days	Destroy
0058-0000	Request for Time Extension – Fire Code Violation A request to the enforcing agency for an extension to correct a fire code violation. (N.J.A.C. 5:71-3.7(b)5;N.J.S.A. 52:27D-192)	7 yrs after compliance with recommendations	Destroy
0059-0000	Roll Call - Daily	6 yrs	Destroy
0060-0000	Runs Report File Fire response reports compiled for submission to the National Fire Reporting System (NFRS).
0060-0001	Runs Report File - Annual	Permanent	Permanent
0060-0002	Runs Report File – Quarterly	6 yrs	Destroy
0060-0003	Runs Report File – Monthly, Weekly and Daily	3 yrs	Destroy
0061-0000	School District Facility/Inspections File	23 yrs	Destroy
0062-0000	Sprinkler System Reports	7 yrs after update	Destroy
0063-0000	Station Maintenance Cost Records	6 yrs	Destroy
0064-0000	Street Barricades - After Hours Situation	1 yr	Destroy
0065-0000	Variance Request An application from a property owner requesting a variance from the Uniform Fire Code. (N.J.A.C. 5:71-3.7(b)10; N.J.S.A. 52:27D-200)	7 yrs	Destroy
0066-0000	Verification/Update Request – Fire Safety Registration Used as an addendum for updates to the initial Fire Safety Registration Form for business owners. (N.J.A.C. 5:71-3.7(a); N.J.S.A. 52:27D-201)	3 yrs after failure to renew; provided all violations have been corrected	Destroy